Minimum Requirements

• Matric Certificate.
• Bachelor’s degree in Marketing, Business Administration, Production Management, or a related field is advantageous.
• Proficiency in Microsoft Office or Google Workspace is essential.
• Minimum of 2 years of experience in a Production Coordinator role within the out-of-home advertising industry or a similar field.
• Proven experience managing complex production schedules and coordinating with multiple stakeholders.
• Strong understanding of both digital and print production processes, including technical specifications and best practices is advantageous.
• Excellent communication skills, with the ability to manage client expectations and liaise effectively with suppliers and internal teams.

Roles and Responsibilities
Client Liaison & Management

• Serve as the primary point of contact for all production-related inquiries.
• Manage and communicate production schedules, ensuring clients are informed and that their expectations are consistently met.
• Coordinate with suppliers on behalf of clients to handle artwork submissions, approvals, and revisions.
• Quickly address and resolve any production-related challenges to ensure client satisfaction.

Artwork & Printing Management

• Evaluate client artwork submissions to ensure they meet the necessary printing specifications.
• Coordinate the creation and approval process for JPEGs, ensuring clients review and sign off on them.
• Supervise the distribution of artwork across various printing jobs, keeping detailed records in the Codesphere system.
• Handle all printing orders, including both rotational and non-rotational jobs.
• Ensure printed materials are delivered on time by coordinating with courier services and managing logistics.
• Work with outsourced printers to troubleshoot and resolve any issues that arise during printing and delivery.

Production Planning & Development

• Collaborate with creative agencies to develop and fine-tune campaign artwork requirements.
• Offer expert advice on production capabilities and constraints, ensuring alignment with supplier capabilities.
• Calculate costs and prepare comprehensive budgets for all production-related elements of a campaign, including any innovations.
• Work closely with the sales team to develop markups and quotations, finalizing proposals.
• Ensure that all production elements are executed within the agreed budget and timeline.

Digital Production Management

• Oversee the digital production process, including the receipt, testing, and uploading of digital artwork.
• Manage the scheduling and rotation of digital content using platforms like Vnnox and Broadsign, ensuring timely updates across all digital displays.
• Collaborate with media owners and digital billboard operators to ensure the successful execution of digital campaigns.
• Prepare and analyse reports on digital campaign performance as required.

Production Administration & Reporting

• Maintain precise and up-to-date records of all production activities, including artwork submissions, printing orders, and courier logistics.
• Regularly update project management tools (such as Asana, Google Sheets, and Codesphere) with the most current information on production tasks.
• Ensure all production-related documents, including specifications and client communications, are accurately documented and easily accessible.
• Provide consistent updates to internal teams and clients on the status of production tasks, including detailed reports and progress updates.