Qualifications:

• Matric
• Tertiary education will be advantegeous

Experience:

• At least 2 years experience in Forwarding/ Clearing.  A sound knowledge of seafreight, import procedures and documentation.
• Have thorough working knowledge of various ocean and house bills of lading and respective landside charges.

Key Responsibilities

• To ensure ongoing receipt of indents and capturing of all indents on Cargo Wise and monitoring of indents via e-mail / Cargo-Wise
• Check and follow through on RCG process
• Monitor the document flow ,create file and load relevant documents onto CW
• Ensure there is close liaison  and regular follow up with co-loaders, shipping lines, and unpack depots to obtain SOBs , charges, etc and arrange for groupage container unpacks
• Track all shipments and load tracking to CW, ensure the client and Controllers are kept up to date on any abnormalties
• Assist on correcting and updating order management on CW
• Ensure all necessary copy documents, SOB details, etc are handed to the Sea Import Department and outside clearing agent timeously so as not to attract any storage charges
• Ensure all necessary data is captured correctly and timeously on Cargo Wise and invoices are processed and handed  to Import department  and outside agent timeously
• Ensure shipment / Consols are pre-captured at all times and ANFs are sent out no later thank 5 working days prior to vessels arrival
• Check agent invoices, credit notes and carrier invoices are in line with agreements. Load invoices onto CW in otder for agent /carrier to be paid
• Monitor and ensure detailed Forex exposure advised to Head Office daily
• Ensure all charges/freight rates are checked and are correct in items of customers contractual agreements.
• Where discrepancies occur, ensure follow mechanism in place to obtain the necessary credit
• Prepare statement of charges
• Ensure pro-forma invoices are completed prior to eta
• Ability to handle the entire administrative de-group function for all documents received from Over seas agent for the allocated lanes
• Assist other Controllers where required based urgency, backlogs and staff shortages
• FQMS queries
• Rejections from Entries

Skills & Competencies

Skills:

• Well developed computer skills  (MS Office)
• Possess good oral and written communication skills and the ability to interface at all levels
• Ability to work to deadlines, under pressure and a after hours  as the need arises
• Highly developed numeracy skills
• Be methodical and well organised with an analytical and enquiring mind