judges-secretaries-at-office-of-the-chief-justice-south-africa

Job Description:

Beware of scammers who pose as reprensentatives of genuine employers.

The Office of the Chief Justice is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195(1)(i) of the Constitution of South Africa, 1996, the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act55) of 1998) and the relevant Human Resources policies of the Department will be taken into cons...

Judges Secretaries

Gauteng Division of the High Court: Pretoria (X11 Posts)

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Gauteng Division of the High Court: Johannesburg (X15 Posts)

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REQUIREMENTS

Matric Certificate.
One (1) to three (3) years’ secretarial experience or as an office assistant in a legal environment.
A valid driver’s license.
An LLB degree or a minimum of 20 modules completed towards an LLB, BA/BCOM Law degree will serve as an added advantage and results must accompany the application.
Shortlisted candidates will be required to pass a typing test.
All shortlisted candidates shall undertake a pre-entry practical exercise as part of the assessment method to determine the candidates suitability based on the posts technical and generic requirements.

DUTIES

To ensure attendance and screening of all incoming and outgoing calls.
To ensure that appointments and meetings of the Judge are diarized.
To ensure that the judgments are typed and correspondences are filed accordingly in the right sections.
To ensure that signed Judgments and orders handed down in court or virtually are sent to the typist and the library (Judgment only).
To ensure that all visitors are received, screened and their queries are attended to.
To ensure that all incoming and outgoing documents are recorded and filed.
To ensure that stationery for the Judge is ordered and collected.
To ensure that the court files are ready and Judge has all documents in the file on time as per duty roster.
To ensure that all files received from various section(s) are verified by the Registrar of that section.
To ensure that the register of reviews is up to date and signed on receipt and return of reviews to the review Clerk.
To ensure that the register/template of the reserved judgment is updated and notifying the Statistics officer as well as the office of the Judge President when judgment has been handed down.
To ensure that the transcribed judgments from transcribers reach the Judges for approval and signature.
To prepare court rolls for Opposed Motion and Urgent Court and distribute to stakeholders.
To ensure that the Heads of Arguments from various stakeholders are received filed and verified.
Informing parties involved via e-mail and or telephonically of time and date when reserved judgments will be handed down, further notifying them on how the judgment will be handed down.
To ensure that the bench book of the Judge is prepared and files are in court before the court starts or before Judge enters the court.
To ensure that all stakeholders involved are present in court before commencement of proceedings.
To ensure that all cases are called and recorded as per court roll.
Calling the case number and the parties’ names on record before Judge can allow parties to start with their matters.
To ensure that the correct Oath ID or declaration is administered in court, when required.
To ensure that the exhibits are handled, controlled and noted professionally and captured accordingly.
To ensure that the correct order is endorsed on the file and or on Caselines after it was granted by Judge in court.
To ensure that all the travel, accommodation arrangements are in order on time, attend to sign the documents being signed prior approval.
To ensure that the Judge’s logbook is submitted on or before 5th of every month to the Transport Officer.
To ensure that the car is booked for either maintenance and service, receive the pre-authorization for the Judge’s vehicle.
To remind the Judge of the 11 invoices so that the submission of the S&T claims can be processed.
To ensure the submissions of Cell phone and 3G data claims for process purposes.
To ensure that court roll(s) is submitted to the Statistical Officer on or before every Friday.
To ensure that all updates on the loose leafs in the Judges library are attended to.
Good communication skills (verbal and written).
Administration and organizational skills.
Exceptional interpersonal skills.
Ability to meet strict deadlines and to work under pressure.
Attention to detail.
Customer service skills and excellent typing skills including Dictaphone typing.
Confidentiality and time management.
Computer literacy (MS Word) and research capabilities.