Duties include but are not limited to:

• Manage and plan all work through the creative, strategy and digital departments
• Liaise between all departments within the agency
• Attending weekly status meetings, driving creative status meetings and standups.
• Monitor the schedules and workloads of all creatives and digital creatives
• Create a monthly forecast to ensure best practices of planning and have this approved by Head of traffic.
• Drive workload planning sessions weekly with the relevant Creative Directors
• Looking at all CPA’s and ensure jobs are tracked according. Forward planning on extra recourses needed.
• Manage the freelancer database on behalf of Head of traffic
• Scheduling Job kick-starters and reviews with Creative Directors, Client Service, production and strategy.
• Oversee jobs and ensure they are on track, on time and allocated correctly
• Ensure timesheets are completed on time and correct
• Traffic and assist with trafficking creative and digital creative briefs, ensuring briefs are received on time
• Review and provide feedback on all briefs to ensure that you are happy with the quality of briefs going into the system
• Ensure that work flows through the various stages accordingly and is completed on time as per deadline
• Communicate any concerns or delays to the Head of traffic and client services team.
• Liaise with the client service and creative teams ensuring efficiency and continuity across all jobs.
• Chasing production on Cost estimate and ensuring jobs are dispatched.
• Managing the entire creative studio in the absence of Head of Traffic.
• Monthly progress status with Head of Traffic.

Requirements

Skills and attributes / Key competencies:

• Able to work on Workbook to monitor and track jobs
• Proficient in MS Office (i.e. Word / Excel Advanced)
• Analysis of time sheets completed by creative team members
• Excellent time management and organizational skills
• Strong people management skills
• Strong verbal and written communication skills
• Ability to multitask
• Ability to work well under pressure and meet deadlines
• Ability to receive instructions, work independently and with other resources
• Understand the creative process and thinking ahead before each required step
• Logical thinker
• Solution orientated
• Self-motivated
• Attention to detail and a sense of urgency

Experience:

• Minimum 3-4 years traffic experience of which minimum.
• Proven experience working in an agency environment
• Proven experience managing a creative team