JOB SUMMARY AND GENERAL RESPONSIBILITIES

The Creditors Clerk is responsible for the maintenance of all supplier, creditors, and other accounts, attending to the payments of accounts and the resolution of account queries. This function includes but is not limited to:

• Obtaining new supplier details form and supporting documentation, accessing and verifying accuracy of information.
• Loading of new and updating all existing supplier account system information where necessary and ensuring data is correct and current.
• Loading and maintaining supplier details and accounts on the online banking platform.
• Ensuring invoices are accurately captured, matched and processed to supplier accounts.
• Reconciling supplier accounts monthly, follow up on any discrepancies identified and resolution of account queries.
• Prepare payments for COD- and monthly creditor account for weekly and monthly payment runs.
• Complete BOP forms and submit supporting documentation for outward payments to foreign suppliers.
• Process Return to supplier and credit notes from suppliers as and when required to ensure supplier accounts are up to date and accurate.
• Send remittance advises and proof of payments to suppliers for payments made.
• File, maintain and archive supplier documents and information relating to master data as well as transactions in both hard and soft copy.
• Full reconciliation of all supplier accounts from statement to ledger and to payments listing.
• Provide samples and supporting documentation to auditors during quarterly reviews and yearly audit.

The Creditors Clerk is further required to support the accounting and finance function as may be required. This function includes but is not limited to:

• Assisting the Financial Manager or Accountant where necessary, with information or ad hoc reconciliations or other admin support.
• Performing financial analysis work and query resolution tasks as requested by the accountant from time to time.
• General financial administration, queries and processing as may be required or requested.
• Assist Financial Manager with tax related documentation as and when required.
• Relief receptionist in accordance with the reception relief register when on leave, sick or during lunch times as and when required.

LOCATION

Plasson SA offices in Kempton Park, or such other locations or destinations as determined by the Employer from time to time.

REPORTING RELATIONSHIPS

• Reports to: Financial Manager
• Manages: Not Applicable.

SKILLS & REQUIRED COMPETENCIES

• Excellent written and oral communication skills.
• Highly numerate.
• Interpersonal skills.
• Excellent administrative skills.
• Strong organisational and time management skills.
• Computer literate in Windows, MS Office and ERP as well as any other software owned or used by the Employer such as Pastel Evolution.
• Resourcefulness and problem-solving skills.

REQUIRED PERSONAL ATTRIBUTES

• Attention to detail.
• Ability to establish and maintain good relationships at all levels.
• Self-motivated and able to work independently as well as part of a team.
• Flexibility to manage more than one task at any given time.
• Ability to reconcile complex accounts and have excellent attention to detail.
• Work well under pressure.
• High ethical standards.

MINIMUM QUALIFICATION AND/OR EXPERIENCE REQUIREMENTS

• Matric Certificate, National Diploma or Bachelor’s Degree in Bookkeeping and/or relevant qualification with accounting knowledge.
• Computer literacy: Competence in Microsoft Office products, and accounting software programs.
• Any previous experience in a relevant role.