Job Description

Join our dynamic team and provide essential administrative support, project management, and personal assistance to the Group Employee Relations and Organisational Effectiveness Directors. The person in this role will play a critical role in facilitating personal and board administration assistance. Additionally, they will support the office management of the ER & OE department, ensuring it operates effectively and maintains general upkeep, in strict compliance with health and safety standards. Their ability to communicate professionally across all levels will be crucial to meeting deadlines and resolving queries efficiently.

Responsibilities

Duties:

• Support ER department with deliverables across all functions
• Responsible for understanding, actioning internal reporting requirements and timelines.
• Assisting in report co-ordination and writing (i.e. board reports, integrated annual report, internal adhoc reports) including obtaining input from other functions across Group.
• Support in development of Stakeholder Engagement framework and mapping of mutually agreed metrics, including tracking of progress of group targets.
• Minute taking
• Diary management and meeting oversight, tracking and reporting.
• General corporate image management to internal and external stakeholders, including function / event co-ordination.
• Assisting with the annual strategy and budget (co-ordinating, writing, reviewing & compiling).
• Maintenance of group website through wordpress platform, ensuring that all content is up to date and refreshed when necessary.
• Co-ordination of key projects and KPI deliverables through various systems, including following up on delivery and updating line management on progress on projects and key deliverables.

Organisational Effectiveness Duties:

• Administration support for OE Director
• Assisting in report co-ordination (i.e. board reports, integrated annual report, internal adhoc reports)
• Diary management and meeting oversight, tracking and reporting.
• General corporate image management to internal and external stakeholders, including function / event co-ordination.
• Assisting with the annual strategy and budget (co-ordinating & compiling).
• Assist the OE department from time to time with general administrative functions.

Personal Assistant Duties Directors:

• Provide diary management in order to ensure efficient use of available time to meet business needs.
• Co-ordinate local and international travel and accommodation arrangements when required.
• Processing company credit card recons.
• Ordering of stationery and purchasing of special occasion gifting when requested.

General Administration:

• Managing invoice payment process (invoices are approved, daxed, processed and sent to finance for payment).
• Managing requests for information from internal and external parties.
• Manage general enquires, area maintenance, guest management, boardroom management and any corporate needs.

Qualifications

• Business administration degree and/or Executive Secretary tertiary course
• 4+ years in administrative environment
• Computer literate (Microsoft Suite), advance typing, communication skills (written & verbal), organisational skills, events management, project management, diary management, time management and general office management
• Industry knowledge advantageous