Duties include but are not limited to the following:
Creditors and Cashbook:

• Maintain the cashbook and process daily payments.
• Allocate payments to supplier ledgers and GL accounts.
• Complete supplier reconciliations, ensuring invoices match supporting documents.
• Keep once-off payments up to date and logged on Google Sheets.
• Ensure payments are processed through the bank.
• Capture and track supplier invoices, addressing discrepancies.
• Update creditor schedules post-payment.
• Provide monthly supplier age notes as per schedule.
• Assist with audit queries and perform ad hoc tasks.

Debtors Invoicing and Debt Collecting:

• Issue once-off invoices on time.
• Capture deposits/receipts and payments accurately.
• Reconcile monthly billings as per the deadline.
• Contact clients early for collections and account updates.
• Send letters for non-payment and discuss financial arrangements.
• Ensure satisfactory repayment resolutions.
• Resolve debtor accounts, producing accurate statements and reports.
• Address complaints and queries, process corrections, and issue refunds.
• Send final demands and manage bad debt handover to attorneys.
• Maintain accurate customer details and overdue accounts.
• Email, post, or print all statements and invoices as needed.

Requirements:

Qualifications :

• Minimum NQF6 - National Diploma in Accounting advantageous

Experience and Knowledge:

• Proven experience in debtors and invoicing, creditors and cashbook.
• Experience in Xero would be an advantage
• Accounts payable and accounts receivable processes and bank reconciliations.
• Solid knowledge of the debtors function, bank reconciliations, and payment function.
• Sound accounting knowledge
• Strong spreadsheet skills

Skills and Attributes:

• Computer literate (experience in Google Drive, Sheets and Docs preferable)
• Paperless environment experience
• High volume and accurate invoice-capturing skills
• Ability to work independently
• Ability to reconcile complex accounts in detail
• Excellent communication skills
• Able to perform under high pressure environment with tight deadlines
• Open and accepting to change
• Deadline driven
• Must be accurate
• Attention to detail

Specific Requirements

• Solid and positive references
• Clear health record
• Clear credit record
• No criminal record