GENERIC JOB OUTPUTS

PROCESS AND GOVERNANCE

• Contribute to the development of the appropriate strategy and set target within area of accountability.
• Define standard operating procedures (SOPs).
• Implement and manage end­to­end processes.
• Manage all operational risk and risk mitigation initiatives.
• Monitor and report on progress against operational plan and make adjustment where required.
• Plan, manage and monitor governance compliance processes in area of accountability in order to manage risks and expose liabilities.
• Resolve problems with the necessary discretion and guidelines.
• Conduct reconciliation of vehicles, parts, and service assets, verify against accounting records and address all anomalies with senior line management
• Manage the security of all assets (including cash) in line with approved policies, processes and procedures.
• Manage the security of all assets within direct control, i.e. cash, fixed assets, in line with approved policies, processes and procedures.
• Monitor and evaluate financial processes for quality and effectiveness and notify stakeholders accordingly.
• Perform reconciliations of financial records to enable verification of the validity of transactions and the appropriate action where required.
• Prepare accurate and timeous reporting in respect of key performance metrics and recommendations to improve operational efficiency.
• Prepare the accurate, timeous and effective input of remuneration including incentives, structures and deductions in compliance with organisational policy.

FINANCE

• Manage financial activities in line with approved policies and procedures.
• Manage, monitor and report on budget variances and provide solutions.
• Authorise and approve all payment and ensure compliancy in terms of company policies.
• Compile management accounts, including, budgets, cash flows, variance analysis and commentaries.
• Ensure accurate billing in respect of accounts and charges, and identify opportunities for saving initiatives.
• Ensure all reconciliations are compiled and reviewed.
• Ensure effective and efficient administration of operational costs within budget, identify areas of financial and operational risk and escalate appropriately.
• Identify opportunities to minimise cost or increase revenue.
• Manage outstanding debtors, cash sales and work in progress to ensure collections are up to date and all risks are identified and actioned
• Manage the sales process around vehicle stock books i.e. invoicing and deal files.
• Manages creditors and ensures all creditors are in line with service level agreements and maximise payment opportunities.
• Manages the vehicles stock books to ensure accuracy in respect of billing and payment of vehicles and ensure that all documentation is compliant in term of
• company policy.
• Prepare VAT returns and ensure all documents are compliant in terms of SARS directives.
• Secure the necessary resources to maintain service standards, facilitate problem solving and achieve objectives within budget.

CLIENT/CUSTOMER

• Deliver services that creates a culture which aims to exceed customers expectations in all aspects of the business.
• Plan, manage and monitor processes to ensure customer service excellence.
• Develop and manage key stakeholder relationships that enable achievement of operational objectives.

PEOPLE

• Create an engaging, enabling and productive work climate aligned to the employee value proposition.
• Implement and manage workforce planning, recruitment, learning and development, performance management, reward and recognition and employee relations to ensure an optimal working environment.
• Monitor and positively influence and manage change, and offer operational support where required.
• Own and live up to company values.
• Ensure timeous, clear contracting and assessment of performance expectations with direct reports in line with identified objectives.

Qualifications and Experience

Minimum Qualification

• Finance Ralated Degree

Minimum Experience

• 3 years experience in a similar environment.
• Motor Industry Experience