Minimum Requirements

• Minimum 5 years experience as a Personal Assistant.
• Soundtrack record of operating at Executive Level.
• Professional business writing and verbal skills.
• Proficient in MS Office.
• Strong Administration Skills.

Duties and Responsibilities

• Preparation and distribution of Manco Reports (Inland and Coastal).
• Preparation and distribution of weekly “Operations Reports”.
• Preparing and collating information from operations in preparation for “Friday Director’s Meeting”.
• Related and relevant Reports, as requested.
• Collating and completion of Expense Claims.
• Preparing communications on behalf of a manager.
• Answering phone calls, taking messages and relaying messages where applicable.
• Book and co-ordinate travel and accommodation requirements for team members.
• Attending internal and external meetings where applicable, preparing agenda’s, taking, typing and distributing meeting minutes, with follow ups as appropriate, ensuring deadlines are adhered to.
• Assist with the collating of audit results and the co-ordination thereof as and when required, working with the appropriate GM’s & HOD’s.
• Managing a detailed “Operational Calendar” for all relevant audits to consolidate travel where required.
• Lead by example to ensure we keep our HITEC culture alive across the portfolio, making a real difference in how we interact with guest and each staff member.
• Maintain the strictest confidentiality at all times with regard to client, guest and personnel related matters.
• Be professional in appearance, character and conduct – professionally presented.
• Possess excellent interpersonal and communicative skills and an ability to integrate into all levels of the hotels and head office.
• Flexibility of job duties / attitude and hours is a must.
• Possess excellent organizational skills and have an extremely high standard of order and general office organization and neatness.