Key Responsibilities:

• Diary Management: Efficiently organize and manage the Managing Director’s schedule.
• Travel Arrangements: Book flights, accommodation, and transportation for business trips.
• Meeting Coordination: Prepare agendas, take minutes, and ensure follow-ups on action items.
• Timesheet preparation: accurate and timely completion of time sheet on the relevant tracking software
• Presentation Preparation: Assist in creating and delivering compelling credentials presentations.
• Communication: Act as the primary point of contact for the Managing Director, handling calls, emails, and correspondence.
• Project Assistance: Support the Managing Director with various projects and tasks as needed.
• Confidentiality: Maintain discretion and confidentiality in all dealings.

Requirements

Qualifications and Skills:

• Minimum qualification of Matric, Business Administration qualification preferred.
• Relevant years experience in an Executive Assistant role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite, using Macintosh hardware, and other relevant business administration software.
• Creative, strategic, and innovative thinker, with a strong eye for detail.
• Ability to work independently and as part of a team in a high pressure, fast paced agency environment.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.