ROLE RESPONSIBILITY:

Office Function

• Day to day admin function at branch
• Stationery and grocery ordering, issue & stock taking
• Follow up and resolve order and delivery problems

HR Function

• Maintaining office leave planner (and leave form file)
• Easy Roster time capturing
• Easy Roster Administration and consolidation of all departments times
• Check Earnings Analysis for salary correctness.
• Maintaining an accurate filing system, ensuring all Personnel records are in place, including personal data, tax information, attendance records, and other benefit information.
• Maintain HR related correspondence,
• Provide information during auditing,  and
• Collate upload accident reports COID sites and submit forms.
• Keep track of changes in employee status. This includes employee transfers, wage and benefit changes, address changes, license or certifications and reason for termination.
• Compliance with WCA requirements wrt:
• Completion of forms and submission
• Company reporting requirements
• Follow-up on progress of claims on-line (COID)
• Compliance with NBCRFI requirements wrt:
• Submit leave forms and sick leave to NBCRFI
• Administration of Leave/Sick leave and Wellness Fund.
• Check the VIP clocking times on a weekly basis to ensure correctness, and place the times in a visible area for the Operational staff to check and verify.
• Check the Earnings Analysis on a monthly basis to check the correctness thereof before the employees are paid (Check Unpaid Absences, Overtime and deductions)

Fleet Management

• Maintain accurate records for all vehicles with regards to:
• Accidents
• Distribution and monitoring of Fuel Cards
• Driver’s license records
• Maintenance records of vehicles
• E-tags
• Ensure all records are filed in a suitable and orderly manner
• Liaison with Transport providers with regards to all leased vehicles
• Ensuring all vehicles licenses are up to date.

Creditors Function

• Ensuring accuracy of invoices and deliveries
• Capturing of all invoices on SAP
• Liaison with Head Office with regards to payments of creditors

General Function

• Maintaining an effective and up-to date filing system for hr, fleet and accounts
• Admin related Ad-hoc requests. Any other function that may be asked of you from time to time that may not be within your scope of work.

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

THE IDEAL CANDIDATE:

Minimum Qualifications and Experience

• Matric
• Minimum 2 years Office Administration experience
• Computer literacy e.g. MS office, time management system, SAP or related

Knowledge, skills and attributes

• G4S Policies and Procedures
• General  administration
• Human Resources
• Communication
• Computer Literacy
• Time Management
• Accuracy and attention to detail
• Deliver great customer service
• good judgment, attention to detail and confidentiality
• Supporting and Working with Others
• Acting Professionally
• Work under Pressure
• Meeting deadlines