With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Key Responsibilities
To manage all day-to-day financial transactions of the project/program to ensure effective implementation within World Vision International Financial policies and procedures and donor requirements
Setting up and ensuring compliance with financial procedures and controls and providing information to the Regional Accountant and Project Manager for decisions on allocation of Resources.
Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Planning and Budgeting
In collaboration with Project Manager, ensure project planning and budgeting work is scheduled to meet the requirements /deadlines by the donors, NO and other relevant stakeholders and into Horizon. Work with project team to ensure project budgets are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations. Assist Project Manager for budget-related- communication with donor and other relevant stakeholders. Determine cash requirements of the project and assist Regional Accountant for funding request timely to NO. Liaise with the Project Manager to ensure that Project procurement plans are implemented within the budget timelines Financial partnering–Participate in the financial capacity assessment of potential partners and the partner selection process; assist the partners’ project planning and budgeting; engage in the development of agreements with the partners; and consolidate partners’ budget to WV project budget.
Accounting
Prepare and process bank deposits/withdrawals and petty cash payments. Prepare vouchers and process invoices for payment. Post transactions to general ledger/voucher interface File accounting related documents for easy retrieval Scan all project vouchers and keep soft copies on file Ensure all project staff submit their monthly LDR/Timesheet and ensure timely reconciliation of LDR/Timesheet and payroll expenses. Financial Partnering –Verify the fund transfer to partners and documentation as per agreements Keep good tracking system for funds disbursement to sub-grantees and reconcile sub-grantees’ accounts on daily basis
Reporting and Compliance
Produce financial reports in response to FFM, local government and donor regulations. Work with the project team and the project managers to prepare variance analysis of all the areas in financial reports where variance is considerable. Develop a financial monitoring system, analyzing and share financial reports/ information with the various stakeholders. Identify key donor requirements and communicate to project team. Financial Partnering –Participate in the monitoring of partners’ financial and accounting operations as per agreements, local government, WV requirements and donor regulations; review and analyze partners’ financial reports; and assist necessary amendments on partners’ financial reports. Ensure sub-grantees’ submission of timely, complete and accurate financial reports per agreements, local government, WV requirements and donor regulations; Review and analyze sub-grantees’ financial reports and assist necessary amendments on sub-grantees’ financial reports.
Risk Management and Internal Controls and Compliance
Assist to set up proper internal control system in project team. Promote and practice transparency and integrity for good stewardship of resources. Communicate to appropriate people potential risk observed in the program implementation. Take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments. Financial Partnering –Work with partners to identify the areas for improvements on internal control systems to carry out the activities as per agreements; and support to develop internal control system/manual as required. Ensure that Partners adhere to financial WV and donor policies, procedures requirements Identify key donor requirements and communicate to project team and alert management team in case of any irregularities or risk of non-compliance. Monitor ongoing activities, including site visits to and meetings with sub-grantees. Ensure that Partners adhere to financial WV and donor policies, procedures and requirements
Staff Capacity Building
Conduct orientation on finance policies and procedures to newly hired staff. Assess staff financial training needs and deploy a capacity building plan. Work with partners to identify their financial learning needs referring partner financial capacity assessment results. Support financial training and mentorship with partners.
Record Keeping
File accounting related documents for easy retrieval and in compliance with donor requirements. Ensure all relevant information relating to the grant is available on timely basis and also grant documents from proposal to the final stage are properly filed; both electronic and hard copies. Maintain all financial related documents/information to meet donors, WVI and audit requirements/standards
Audit
Assist the projects staff in pre-audit preparations for both internal and external audits Take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.
Other Competencies/Attributes
Qualifications: Education/Knowledge/Technical Skills and Experience
The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:
Working Environment / Conditions
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