Job Summary
• The successful candidate will join our team as a Process and Compliance Officer in the Supply Chain Department.
• (S)He will report to the Director for Due Diligence, Planning & Logistics Operations and will be responsible for item, supplier and property master management to ensure seamless utilization of ERP for the processing of transactions by ensuring and supporting proper system functionality, process simplification and automation.
• The individual will also improve the governance, document management and process auditability of all formal documentation related to procurement, supply Chain, supplier due diligence and Administration.
Key Responsibilities
SUPPLIER MASTER MANAGEMENT
• Supplier creation, modification and deletion
• Supplier activation and inactivation
• Supplier fields update i.e. Address, contact details, classification, taxpayer ID.
• New bank and branch creation
• Supplier bank details update and priority modifications.
• Maintain and create a document for tracking the Supplier’s database to ensure reconciliation between system and physical files for onboarding.
• Ensure validation of all SRF document received for vendor registration, resolution and queries generated from process compliance and audit.
ITEM MASTER MANAGEMENT
• Item creation
• Assign item codes to designated organizations in ERP.
• Enable item codes for miscellaneous transactions.
• Apply fields to items as necessary i.e. withholding tax, expense account, etc.
• Create new tax regimes in ERP.
PROPERTY MASTER MANAGEMENT
• Site creation and modification per specifications
• Site data management and clean up.
REPORTING & INTERNAL CONTROLS
• Periodic reporting on process performance and improvements tracking.
• Monitor and report procurement requisition processing and provide weekly performance updates.
• Open PO reporting and management.
• Audit queries monitoring and closure.
• Ensuring correct usage of ERP by all functions and ensuring compliance/documentation for declared processes.
• Interfacing with technical ERP consultants through development for conversions, reports and customization, as well as issues resolution.
• Other administrative duties as assigned.
Qualification Required & Experience
• HND in Supply Chain, Business Administration, IT and/or related field.
• 2+ years applicable experience preferably in Procurement, Supply Chain and/or contracts.
• Good Microsoft Office skills with advanced Excel skills.
Core Competencies
• Ability to work independently with minimum supervision and meet deadlines.
• Excellent in oral and written communication skills
• Ability to understand and prepare formal documents.
• Independent and with good work attitude with high level of integrity
• Ability to work in a fast-paced environment.
Location: Accra
